ANNUAL OPERATING BUDGET PROCESS

The South Lake Minnetonka Police Department (SLMPD) operates under a cooperative policing arrangement between the cities of Excelsior, Greenwood, Shorewood and Tonka Bay. The SLMPD is dependent on these member cities for the majority of its revenue for operating and capital expenses. The deadline for adopting an operating budget for the following year is September 1st of the current year. In order to meet this timeline, the process needs to commence well in advance so that the chief of police (manager) along with staff can develop a budget proposal for the SLMPD governing board (Coordinating Committee) to consider and pass along to the member city councils for consideration.
TENTATIVE TIMETABLE

This is the tentative timetable that the Coordinating Committee will be following for the 2013 budget process.

• May 9, 2012 (Wednesday) – 5:30 p.m. – COMPLETED
  Quarterly Meeting – Preliminary Budget Considerations
• June 20, 2012 (Wednesday) – 5:30 p.m. (Start Time Changed to 4:30 p.m.) – COMPLETED
  Budget Work Session – Staff Budget Presentation, Discussion and Feedback
• July 18, 2012 (Wednesday) – 5:30 p.m. – COMPLETED
  Quarterly Meeting – Budget Recommendation/Forward to Member City Councils
• September 1, 2012 (Saturday) – COMPLETED
  Member City Councils have until this date to approve the recommended budget

MEETING MATERIALS

Coordinating Committee Meeting – Wednesday, May 9, 2012

PowerPoint presentation by Chief Bryan Litsey highlighting some of the preliminary budget considerations for 2013. Please click below to view this presentation.

PRESENTATION 1 – 2013 Operating Budget – Preliminary Considerations

Coordinating Committee Budget Work Session – Wednesday, June 20, 2012

PowerPoint presentation by Chief Bryan Litsey detailing the preliminary budget proposal from staff for 2013. Handout materials were also distributed. This was followed by a discussion among Coordinating Committee members and staff. Please click below to view presentation and handout materials.

PRESENTATION 2 – 2013 Operating Budget – Chief’s Preliminary Proposal
HANDOUT – 2013 Operating Budget – Preliminary Staff Proposal
HANDOUT – Historical Comparison – Member City Contributions Toward Operations (2012-2003)

Coordinating Committee Meeting – Wednesday, July 18, 2012

PowerPoint presentation by Chief Bryan Litsey highlighting key provisions of the detailed budget proposal included in the meeting packet. Coordinating Committee unanimously passed a motion accepting the 2013 operating budget proposal as presented at the meeting and forwarding it to the member City Councils with a recommendation for approval. Please click below to view presentation and detailed budget proposal.

PRESENTATION 3 – 2013 Operating Budget Highlights
HANDOUT – 2013 Operating Budget – Detailed Proposal (07/18/2012)

MEMBER CITY COUNCILS – APPROVAL PROCESS – AUGUST 2012

Greenwood City Council Meeting – Wednesday, August 1, 2012
Approved (4-1) – 2013 Operating Budget Proposal

Excelsior City Council Meeting – Monday, August 6, 2012
Approved (5-0) – 2013 Operating Budget Proposal

Shorewood City Council Meeting – Monday, August 13, 2012
Approved (5-0) – 2013 Operating Budget Proposal

Tonka Bay City Council Meeting – Wednesday, August 15, 2012
Approved (5-0) – 2013 Operating Budget Proposal

ADOPTED – 2013 OPERATING BUDGET PROPOSAL – AUGUST 15, 2012

SOUTH LAKE MINNETONKA PUBLIC SAFETY FACILITY – 2013 DEBT SERVICE OBLIGATION

Since January 2004, the South Lake Minnetonka Public Safety Facility in Shorewood has served as headquarters for the South Lake Minnetonka Police Department (SLMPD) and the Excelsior Fire District (EFD). This community asset not only enhances the delivery of public safety services, but strengthens the working relationship between the SLMPD and EFD. It also represents what can be accomplished through visionary leadership and a spirit of cooperation.

The Shorewood Economic Development Authority serves as the fiscal manager for the debt service owed on the lease-revenue bonds issued for construction of the facility. The cities served by the SLMPD and the EFD are responsible for this financial obligation until the bonds are satisfied in 2023. Please click below to view the corresponding financial document prepared by the SLMPD for fiscal year 2013.

Public Safety Facility – 2013 Financial Obligation.pdf